Two to three months prior to your big day; We will schedule the important walk through meetings. It is approximately a two-hour meeting where we comb through the final details of the wedding day.
In this walk-through meeting; we will focus on all the important details. We will discuss vendor lists, guest counts, schedules, rehearsal dinner, ceremony details, cocktail hour details, dinnertime details, tent/barn layout, table and linen choices. A few days following your meeting you will be sent a cad layout of the dining tent, pavilion layout, or barn layout; for dining configurations, along with a detailed invoice of all your final choices. You will have the opportunity to refine the details of the layout over the next few weeks and give your coordinator the opportunity to begin the final billing and invoice process. All must be decided no later than 2 weeks prior to wedding day so that the final payment can be sent and all cleared, linens can be ordered, and staff scheduled before the day of event. If you have an independent coordinator to assist you, she is welcome to come along for this meeting to help her understand or to have an opportunity to ask questions.
Prior To Your Event
- The Day of Coordinator will contact the bride and schedule a 2 hour walk through to comb through the fine details of the wedding day.
- We will discuss vendor list, guest counts, schedules, rehearsal dinner, ceremony details, cocktail hour details, dinnertime details, tent/barn layouts, table and linen choices.
- Provide a cad layout for your dining area, cocktail area, dance barn area.
- We will provide a detailed invoice.
- We will order linens.
- We will schedule linens.